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Vol. 55, No. 5, May 2009, pp.500 - 505 Copyright © 2009 by The College of Family Physicians of Canada
Are long-term care residents referred appropriately to hospital emergency departments?Phyllis Marie Jensen, RN PhDResearch Manager of the Interdisciplinary Primary Health Care Initiative of the Health Sciences Council at the University of Alberta in Edmonton
Fred Fraser, MD CCFP FCFP
Kanwal Shankardass, MB ChB
Ralph Epstein, MB BCh CCFP FCFP and
Joginder Khera, MB BCh CCFP
Correspondence: Dr Fred Fraser, 15 Mountain Ave S, Stoney Creek, ON L8G 2V6; telephone 905 662-4911; fax 905 662-1688; e-mailfrfraser{at}istar.ca In Canada long-term care (LTC) facilities provide residential accommodation for people who require on-site delivery of supervised care, including professional health services and personal care services (eg, meals, laundry, housekeeping), 24 hours a day.1 For more than 20 years, debate has simmered about the question "Are residents of LTC facilities sent appropriately to hospital emergency departments (EDs)?" In the United States, with its complex mix of private and public health care, the relationship between LTC and hospitals is adversarial,2 reaching the status of an ethical debate.3 Referral to EDs is deemed by some to be "dumping." Australia recognizes the right of LTC residents to access emergency care and challenges the "myths and stereotypes" around referrals.4 In Canada referral issues differ for each stakeholder: For LTC residents the issues include timeliness of care, personal and family preference, and potential for benefit. For EDs the issue is resources. For attending physicians, who typically make referral decisions, the issue is multifaceted: timely access to diagnostic tests, availability of nursing care in LTC facilities, and potential for benefit. Their questions include the following: "Will the referral stabilize or improve the residents health status?" "What is the potential for transfer distress and iatrogenic illness?" "Do advanced directives address the present problem?" "What is the position of the family?" Answers are not always clear or easy. Three literature reviews on LTC referrals to EDs,5–7 which are now decades old, reveal a range of research methods and report mostly descriptive findings. One US study claims half (48.2%) of referrals are "avoidable."8 Recent investigations include audits of 1 LTC facility,9 several LTC facilities,10–14 and an ED,15 and a population-level study.16 Estimates of "inappropriate referrals" range from 48% in the United States,10 36% in the United Kingdom,17 and 7% in Canada,9 to less than 1% in Australia.4 Referral with ambulance transfer from an LTC facility to an ED is an important clinical decision. Five domains of transfer have been identified, each with its own risks, communications challenges, possible inefficiencies, and duplications of care.18 Frail elderly are described by nurses as experiencing "transfer distress"19 characterized by disorientation, confusion, rapid deterioration in condition, comorbidity, and the need for hospitalization.9,15,20 The elderly are also at greater risk of adverse events21 and iatrogenic illness due to excessive diagnostic and therapeutic interventions.15,22–25 Studies of the elderly admitted to hospital report 22.9%25 to 43.7%26 of elderly experience 1 or more iatrogenic illnesses with potential for serious or fatal complications. The use of ambulances and emergency services for referrals puts unnecessary pressure on these services and is not cost effective.6 Given the debate on LTC referrals, we wanted to examine the situation in our community in order to make changes or to quell the debate. Our retrospective audit of the hospital data is unique in a number of ways: 1) it covers a complete year; 2) it includes data on all 19 LTC facilities in a large catchment area; 3) it examines care provided in 2 random subsamples; and 4) it uses anonymous patient cases and physician evaluators blinded to outcome in random subsamples to determine appropriateness of referral.
McMaster University Research Ethics Board gave approval for our study in Hamilton-Wentworth, a catchment area in southwestern Ontario of 500 000, with 19 LTC facilities and 3 EDs of the Hamilton Health Sciences (HHS) family of hospitals.
Data collection To examine clinical reasons for referral and care, 2 subsamples of the HHS data were drawn using a table of random numbers: those admitted to hospital (n = 26) and those not admitted (n = 26). Sample size was calculated using a valid Web-based program27 (95% confidence interval, power = 0.8). The physician team, experienced in LTC, defined appropriateness of referral and the essential clinical data needed to be abstracted from the hospital files in the subsamples to make judgment calls on appropriateness of referral. As no evidence-based guidelines exist for appropriateness of referral, our team defined appropriateness of referral as a balance of issues: timeliness, availability of diagnostic and treatment resources (eg, intravenous, oxygen, pharmaceuticals), timely test results, physician availability and expertise (ie, attending or covering physician), nursing availability and expertise, advanced directives, respect for patient or family wishes, availability of background medical information, and premorbid health status. The physician team, blinded to outcome (admitted to hospital or not admitted), independently reviewed the anonymous patient cases and made clinical judgment calls on appropriateness of referral. Majority consensus ruled in a meeting format.
Analysis
In 2000 the Hamilton-Wentworth area had 2473 licensed LTC beds, with a calculated referral rate to EDs of 24.5% (606 of 2473). This is 1.66 LTC residents per 24-hour day for 3 EDs. Two-thirds of referred patients were women (63.2%), and the average age of referred patients was 81.6 years (range 46 to 104 years [LTC facilities also house non-seniors with chronic illness], SD = 10.02). Peak months of referral were in late winter (January, February, and March), and peak referral days were Tuesday and Friday. Lowest numbers of referrals occurred on weekends. Time of arrival to the ED was reported in 6-hour segments: 0001 to 0600 (14.6%); 0601 to 1200 (26.8%); 1201 to 1800 (24.4%); 1801 to 2400 (34.1%). Just over half (51.2%) of residents arrived during the day and one-third arrived in the evening. The primary problems presented were respiratory (30.4%), cardiovascular (18.2%), traumatic (falls and fractures) (14.9%), gastrointestinal (9.4%), neurologic (5.9%), infection (5.3%), renal (5.1%), and others (10.8%) (diabetes, dehydration, cancer, dementia, etc). Respiratory and cardiovascular problems comprised almost half (48.6%) of the transfers. In the subsamples, 67.3% were documented with arrival status of emergent or urgent care. The relationship between arrival status and whether or not residents were admitted was not significant (Table 1). Emergency department wait times ranged from 0 to 60 hours, with 25% seen within 1 hour, 44% within 2 hours, and 50% within 4 hours. Two-thirds (66.7%) of residents were admitted to hospital; of these, 62.5% were admitted to hospital into an acute care bed for 1 week and one-quarter were admitted to hospital for 2 weeks. The trimmed mean stay was 10 days (range 0 to 84 days, SD = 31 days).
Most of the LTC residents received treatment in the EDs, with those who were admitted to hospital less likely (69.2%) to receive treatment in EDs than those not admitted (96.2%). No significant difference was found for ED treatments given to those admitted to hospital compared with those not admitted, as measured by t test. Treatments included intravenous therapy (38.5% admitted to hospital [AH] vs 34.6% not admitted [NA]), urinary catheterization (11.5% AH vs 11.5% NA), oxygen (38.5% AH vs 11.5% NA), and laboratory tests (69.2% AH vs 65.4% NA). Those who were not admitted were more likely to be rehydrated (3.8% AH vs 15.4% NA). Those who were admitted to hospital were more likely to receive intravenous antibiotics (69.2% AH vs 30.7% NA). There was no significant difference between those admitted to hospital and those not admitted regarding laboratory tests (69.2% AH vs 65.4% NA), cultures (26.9% AH vs 34.6% NA), electrocardiograph (26.9% AH vs 38.5% NA), heart monitoring (65.4% AH vs 50.0% NA), and diagnostic radiography (69.2% AH vs 65.4% NA). Significantly more specialist consultations (P = .001) were requested for those admitted to hospital (57.7% AH vs 3.8% NA) (Table 2). However, this is an exploratory finding owing to one cell size (< 5).
Aging of the Canadian population and the associated increase in illness burden creates an urgent need for increased resources for care of the elderly.17 In Hamilton, LTC facilities do not have the diagnostic capability nor the on-site health care personnel to provide acute care. The standard practice is to transfer patients to hospital when their care needs exceed the resources of the facility. The Hamilton LTC referral rate of 24.5% (606 of 2473) is similar to a 1991 Toronto, Ont, study (26%)9 and US reports for skilled nursing facilities (25%),11 but is much lower than the rate at a US intermediate-care facility (41.7%).16 Compared with other studies reporting demographics of residents transferred, the percentage of women (63.2%) is similar to Australia,4 the United Kingdom,8 the United States13 but lower than the Toronto study (72%)9 and a US report (76%).12 The average age of LTC residents in Ontario is 86 years,28 but is slightly less (81.6 years) for Hamilton LTC residents referred to EDs. These findings are similar to those of the Toronto9 and Australia studies4 but slightly older than a US study citing an average age of 76 years.13 In Hamilton, peak months for transfers are in late winter, coinciding with peak months for community-acquired respiratory infections. The data show almost one-third of cases present with respiratory problems. Peak transfer days of Tuesday and Friday with lowest numbers on weekends challenges the notion that transfers result from unavailability of physicians on weekends. Friday might be a peak day for proactive referrals to avert problems for call group colleagues who provide after-hours or weekend coverage. As there is no timely, in-house diagnostic support in LTC facilities, the threshold of what can be safely managed is subjective. It depends upon a number of factors: physician and nursing availability and expertise, culture of practice within the facility, patient care plans, and nursing home policy. Provider knowledge and comfort level managing acute illness and increasingly complex patients also influences decisions to refer to the ED. Weekly laboratory and 24- to 48-hour mobile radiology services are not adequate for treating acute illness. Improving access to these services could reduce some transfers to the ED.11 More than 80% of our sample patients in EDs required treatments that were not readily available in LTC facilities. Also, LTC staff generally lack training and expertise to provide such treatments. At the same time, introduction of safe management protocols that can be implemented in LTC facilities now assist physicians in providing care on-site without transfers to EDs. These protocols include providing new oral antibiotics, which are as effective as intravenous antibiotics, and rehydration through hypodermoclysis. Although some LTC staff might not be comfortable treating acutely ill patients, upgrading the skills of the staff and using geriatric nurse practitioners in LTC facilities has assisted with hospital-avoidance strategies.29,30 Advance directives and family requests influence physician decisions about transfers, even when patients can be safely and effectively managed in LTC facilities. This is an issue that needs to be studied. Two-thirds of subsample referrals (67.3%) were defined as emergent or urgent upon arrival in the ED, yet only 44% were seen within 2 hours. Of these emergent or urgent cases, 57.1% were admitted. This suggests that not all LTC residents received timely care in the ED. In the subsamples, only 2 LTC residents (3.8%) were neither treated nor admitted to hospital and did not meet other criteria for appropriate referral. Patient and family preference might account for these.31,32 An observation based on cleaning the data sets suggests that misappropriation of arrivals attributed to LTC facilities might be contributing to the perception that LTC residents are being "dumped" on EDs. With the "uncleaned data" included (701 in 365 days), the average number of LTC residents referred rises to 1.9 persons each day arriving in 1 of these 3 HHS EDs, which although still not excessive might help to explain prevailing attitudes.
Limitations
Conclusion
This project was supported by a grant from the Hamilton Health Sciences Research Development Fund. We thank Ms Mary Bedek, Manager of Health Records, the health records staff, Dr Oded Klinghoffer, and our research assistant, Ms Bonnie Hofer, for their help.
This article has been peer reviewed. Drs Jensen, Fraser, Shankardass, Epstein, and Khera contributed to the concept and design of the study; data gathering, analysis, and interpretation; and preparing the manuscript for submission. None declared
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